Reporting Academic Misconduct
If you believe that there has been a violation of the Code of Student Behaviour, you are required to submit a separate written report to the Dean or designate (often an Associate Dean) of your Faculty for each student involved. The more details you are able to provide, the better informed the Dean’s decision will be. Following is a checklist of information to include:
Inappropriate Academic Behaviour Reporting Form - Fill Enabled
Inappropriate Academic Behaviour Reporting Form - PDF
- Student name and ID number
- Course and section number
- Your name, telephone number and/or email address
- Nature of suspected offence
- Relative weighting of assignment or exam in question
- Record of meeting with student
- Who attended
- Summary of discussion and notes from observer, if applicable
- Evidence – examples might include:
- Assignment or examination sheet
- Student’s assignment, paper or other work in question, cross referenced with suspected source
- Photocopy or print-out of source with areas of concern highlighted
- Student’s examination, areas of concern highlighted
- Copies of other students’ work, if relevant
- Proctor statements or other eye-witness accounts, if available
- Entire course outline or syllabus
- Any other relevant handouts or information you gave your students (e.g. a handout on proper citation or academic integrity)
- Account of any discussions of academic integrity in class
- Recommendation for a sanction based on your assessment of the situation. See Section 30.4.3 of the Code for the range of available sanctions.
The University of Alberta is dedicated to the principles outlined on this site. Because we demand honesty, trust, fairness, respect and responsibility from our students, we are called upon to model those values. In addition, we are required to ensure a fair process when addressing academic dishonesty. The Code stipulates procedures from reporting an offence through to the final appeal. These procedures are designed to ensure that all students are treated fairly as they go through the discipline process. They also protect instructors from uncertainty and, when followed properly, they may protect the University from litigation.
The Code begins with rights afforded to the students, including the right to an advisor, the right to know the case against oneself and to respond to the allegations, the right to an unbiased decision maker, and the right to be presumed innocent until a finding has been made on balance of probabilities. Instructors are advised to become familiar with these rights to ensure that these principles are followed.
When in doubt, it’s best to consult on the process. Both the Office of Student Judicial Affairs and the Office of the Student Ombuds are available to provide information on the discipline process. Because they are an impartial service, the Office of the Student Ombuds can provide information and advice on procedure to instructors as well as to students.