Gathering Evidence

It is prudent to gather all relevant evidence when documenting a potential Code charge so that the Dean can make an informed decision. This might include evidence that the student committed the offence, as well as evidence of what the student knew (or ought to have known) about academic integrity, such as course outlines with statements about academic integrity or handouts/discussions on plagiarism or cheating, The onus is on the University to establish, on a balance of probabilities, that a student has committed an offence under the Code. The Dean, Discipline Officer and University Appeal Board (decision-makers under the Code) are all required to provide written decisions explaining the reasons for any decision, and part of that is to list the evidence reviewed in order to establish that our standard of proof has been met.

The following are examples of how a balance of probabilities might be established by the Dean.

Example 1
After turning in marginal work for an entire term, a student submits a paper with excellent grammar, diction and syntax, including advanced vocabulary and sophisticated ideas. The professor asks the student how she came to the ideas, and she is unable to describe what she meant or even to define some of the terms used.

Possible Code charges:

  • 30.3.2(1) Plagiarism – No Student shall submit the words, ideas, images or data of another person as the Student’s own in any academic writing, essay, thesis, project, assignment, presentation or poster in a course or program of study.
  • 30.3.2(2)c Cheating – No student shall represent another’s substantial editorial or compositional assistance as the Student’s own work.

Commentary: It is not necessary to find a source that the student might have copied or uncover who actually wrote the paper for the student. The standard of proof is met when it can be established that the student did not write the paper on her own.

Example 2
A student approaches the proctor during an exam to report two other students engaging in cheating. The proctor observes the pair whispering, pointing at each others’ papers and erasing and writing. A second proctor observes and documents the same behaviour. The two students deny discussing their exams and explain that they were arranging to take the bus home together later.

Possible Code charge:

  • 30.3.2(2)a Cheating – No Student shall in the course of an examination or other similar activity, obtain or attempt to obtain information from another Student or other unauthorized source, give or attempt to give information to another Student, or use, attempt to use or possess for the purposes of use any unauthorized material.

Commentary: It is not necessary to show that the students copied answers from each other. It is sufficient to find that their behaviour was such that they were attempting to cheat or comparing answers. Since talking during the exam is forbidden, it is reasonable to conclude that students talking during the exam are cheating. Given their behaviour and body language, it is more probable that they were discussing their exam answers than planning the trip home. Written documentation from the two credible witnesses (the proctors) and possibly, although not necessarily, the reporting student would be sufficient to meet the standard of proof.

Example 3
Two students hand in assignments that are virtually identical despite instructions that the work was to be done individually. The students denied working together, claiming that they had used the same tutor and therefore approached the problems in the same way. The professor notes that even their punctuation and odd or incorrect formulations were identical.

Possible Code charges:

  • 30.3.2(1) Plagiarism – No Student shall submit the words, ideas, images or data of another person as the Student’s own in any academic writing, essay, thesis, project, assignment, presentation or poster in a course or program of study.
  • 30.3.2(2)c Cheating – No student shall represent another’s substantial editorial or compositional assistance as the Student’s own work.

Commentary: The likelihood that two students would make the same punctuation errors or unusual mistakes throughout their assignments, despite sharing a tutor, is extremely low. Therefore a balance of probabilities can be established on that basis, even if the students continue to deny working together.